Recording Bills

Track supplier invoices and manage accounts payable

2 min read

Updated Nov 3, 2026

Bills

Bills represent invoices you receive from suppliers. Recording bills helps you track what you owe and when payments are due.

Bills vs Expenses

Bills are invoices from suppliers that you need to pay. Expenses are costs already paid (like receipts). Use bills for credit purchases.

Adding a Bill

1 If the supplier is new, add it first under Contacts → Suppliers
2 Open the project the bill belongs to, then Documents → Create Document → New Bill (the project is chosen for you), or go to Purchases → Bills and press Bill
3 Select the Supplier and type the number printed on their invoice in Supplier Invoice #
4 Check the Project; set the Bill Date and the Due Date
5 Press Add Custom Item and enter what the work was and the amount, or pick products and services from the search
6 Attach the original invoice under Attachments (PDF or image)
7 Press Create. The bill is saved as a Draft; once you have checked it, More actions → Mark as Received makes it count in what you owe

Draft Pending Overdue Paid Partial

When you pay a bill: