## Approving & Submitting a Pay Run Pay runs follow a workflow: **Draft > Approved > Submitted > Paid** ### Approving Once you've reviewed all entries and are happy with the figures: 1. Open the pay run 2. Click **Approve** 3. The status changes to **Approved** and entries are locked from editing Approving confirms the pay figures are final and ready for reporting. ### Submitting FPS to HMRC After approving, you can submit the Full Payment Submission (FPS) to HMRC: 1. Click **Submit FPS** 2. Review the summary in the confirmation modal (employee count, total pay, total tax, total NI) 3. Click **Confirm & Submit** The system sends the FPS data to HMRC electronically via the RTI (Real Time Information) system. This includes: - Each employee's pay, tax, and NI for this period - Year-to-date totals - Starter information for new employees - Leaver information for departing employees **Important:** FPS must be submitted on or before the payment date. Late submissions may incur penalties from HMRC. ### Marking as Paid After you've actually paid your employees (via bank transfer, etc.): 1. Click **Mark as Paid** 2. The status changes to **Paid** This is a record-keeping step — dynamik.app does not transfer money. You need to make payments through your bank separately. ### Reverting to Draft If you need to make changes after approving (but before submitting FPS): 1. Click **Revert to Draft** 2. Make your changes 3. Approve again You cannot revert a pay run that has already been submitted to HMRC.