## Editing Pay Run Entries After creating a pay run, you can adjust individual employee entries before approving. ### What You Can Edit Click the **Edit** button on any employee row to open the editor: - **Hours Worked** — For hourly employees, adjust the actual hours worked this period - **Hourly Rate** — Override the employee's default rate for this period - **Overtime Pay** — Additional pay for overtime hours - **Bonus** — One-off bonus payments - **Commission** — Sales commission or similar variable pay - **Other Additions** — Any other additional payments (with a note field to describe them) - **Pre-Tax Deductions** — Salary sacrifice or other pre-tax deductions - **Other Deductions** — Post-tax deductions like loan repayments ### Automatic Recalculation When you save changes to an entry, the system automatically recalculates: - Gross pay - Taxable pay (gross minus pension if applicable) - PAYE tax - National Insurance - Student loan deductions - Net pay - Pay run totals ### Bulk Recalculate If you need to recalculate all entries (for example, after updating an employee's tax code), click the **Recalculate All** button on the pay run detail page. This recalculates every entry from scratch using the latest employee data. ### Important Notes - You can only edit entries while the pay run is in **Draft** status - Once approved, entries cannot be changed. Revert to draft first if corrections are needed - Editing an entry does not change the employee's master record — it only affects this pay period